How to deploy 1C-Taxcom, cut document workflow costs and speed up document exchange to minutes.
Electronic document management cuts costs by 40-60% and speeds up document exchange from days to minutes. 1C-Taxcom delivers this result right inside the familiar 1C interface - no switching between programs. We explain how to implement the 1C-Taxcom module, what resources you'll need, and how many months it takes to pay off.
"1C-Taxcom" is a module in "1C" software that fully automates work with legal documents. It lets you sign, send and receive documents directly from the "1C" interface without switching between systems.
The service operator is "Taxcom", one of the largest accredited EDI operators in CIS. The service solves a company's key operational problems: - Cuts direct costs by 40-60% through savings on paper, cartridges, courier delivery and document storage. - Speeds up document flow between company branches and external partners - from days to minutes. - Reduces the risk of tax fines, penalties and VAT refund problems from missed reporting deadlines.
What 1C-Taxcom works with. The solution supports all major and many specialized 1C configurations:
| For which tasks | Configuration examples | Minimum version for connection |
|---|---|---|
| Accounting and tax reporting | Enterprise Accounting, Enterprise Accounting CORP, Government Institution Accounting | From 3.0.88 |
| Management and trade | Trade Management, Our Company Management, ERP Enterprise Management | From 11.4.13 (Trade Management), from 1.6.26.162 (SME Accounting), from 2.4.14.85 (Complex Automation), from 2.5.7.336 (ERP) |
| Specialized and industry-specific solutions | Retail, Manufacturing Enterprise Management | From 2.3.10.39 ("Retail") |
Important!When working with the web version of 1C or the "1C:Fresh" configuration, the standard "1C-Taxcom" module isn't supported. In this case you'll need to integration via API or use the separate free "EDI Client" application from 1C.
According to McKinsey, companies that integrate electronic document management into core business processes cut operating costs by 25-50% and speed up task completion by 2-3x. Let's look at the specific benefits different departments get after connecting 1C-Taxcom.
- Automating routine tasks - the system automatically generates complete sets of incoming documents in 1C, eliminating discrepancies in details. - Faster period closing - exchanging documents with counterparties and branches takes minutes instead of days, cutting procurement time and speeding up VAT refunds. - Document workflow transparency- the entire history is stored in 1C: you quickly find the document you need and generate an inventory list to send to the Federal Tax Service (FNS) on request.
- Shorter operating cycle - you exchange electronic documents instantly, speeding up deal closing and goods delivery. - Cost reduction - you minimize costs on paper, document storage and staff training on third-party systems. - Sales analytics - retailers get receipt analytics from the OFD (fiscal data operator): revenue, average check, popular products - for marketing management.
- Faster processing of transport waybills - the system sends waybills to carriers automatically: orders are processed and shipped faster. - Fewer errors - the service instantly transfers data from goods invoices into warehouse documents, minimizing discrepancies during receiving and shipping. - Increased supply chain transparency- you track the status of all accompanying documents in real time.
For maximum efficiency in warehouse processes synchronized with invoice data, businesses use WMS built on 1C - the platform automates receiving and inventory counts, improving accounting accuracy and shipping speed without hiring additional warehouse staff.
- Simple implementation- no need to connect additional modules - the service runs in the standard 1C version and requires no complex integration. - The system runs stably directly inside 1C - employees keep using familiar interfaces. - Preserved configuration flexibility - the core software and personal settings remain unchanged after updates, guaranteeing system stability. "1C-Taxcom" integration delivers measurable benefits across every department - from reducing time costs to minimizing financial risks.
Ready-made business process automation tools[based on 1C](https://www.kt-team.ru/product-pages/1c-business-automation)help achieve such results quickly.
Proper preparation for 1C-Taxcom integration helps avoid common mistakes and saves time on launch. To ensure smooth implementation, check: - Active ITS subscription - a mandatory requirement for most configurations. - Electronic signature- every employee who signs documents must have a qualified electronic signature (QES). - Up-to-date 1C version - we recommend using current versions of 1C:Enterprise with official support.
According to studies, automating document processes cuts document processing time up to 60% and reduces operating costs by 50%. We've prepared a step-by-step guide to of the "1C-Taxcom" integration, so you can quickly connect the service and start exchanging documents with partners. 1.
Set up a connection to the "Taxcom" service through 1C Activate the service directly in your 1C. In the menu "Administration" find the item "Electronic Document Exchange" and enable the _"Electronic signatures" option. To register with the operator, click "Connect to the service_1C EDI" in the same section. The system will prompt you to sign the registration request with your electronic signature.
For convenience set up both services simultaneously - "1C-EDO" and "1C-Taxcom", to ensure maximum partner coverage. 2. Set up your account and ID After successful connection, the system automatically assigns you a unique ID for EDI participation. In the setup wizard, specify the organization, select the electronic signature, enter the legal entity's address and the tax office (IFNS) code. The program registers you automatically and issues the ID after processing.
All electronic documents are stored in your 1C database by default, and storage settings can be changed in the _"Administration" section. 3. Set up exchange with counterparties Start inviting partners to exchange documents. In the directory "Counterparties"select the required ones and use the "EDI" function - "Invite to exchange electronic documents"_. The system will show which partners are already connected to EDI. Invitations are sent directly from 1C - nothing needs to be configured manually.
To work with partners using a different EDI system, enable the roaming function - no extra agreements needed. "1C-Taxcom" supports automatic roaming with major operators such as SKB Kontur (Diadoc), Tensor (Sabye) and OFD.ru. Roaming technology automatically routes documents through the "Taxcom" gateway to the recipient's operator. 4. Run a test exchange and train employees Send a couple of documents with a test signature to verify everything works.
Show your team how to work with the system: create, sign and send documents. You can run internal training sessions or use webinars from the service provider so staff master the functionality in 1-2 days.
No need to pay for integration: the service is already built into 1C and activates in a couple of minutes. Over-limit outgoing documents are the only cost item - incoming documents are free. For companies with low document volume, the solution can be practically free, while large companies get a volume discount. 1C-Taxcom pricing plans:
| Plan | Cost/Terms | Which businesses use |
|---|---|---|
| Free to start | Up to 5 outbound sets per month. | Small companies with one-off deals. |
| StartEDO | ~1,500 rubles/month / 20 outgoing sets per month. | Startups with small but regular document volume. |
| 1C:ITS TECHNO | 50 outbound sends per month (included in the subscription). | Companies with moderate document flow (retail trade, local services). |
| 1C:ITS PROF | 100 sends per month (included in subscription). | Mid-size businesses (wholesale trade, manufacturing) that exchange documents regularly. |
| Annual prepaid packages | Limit from 200 to 600,000 sets per year. Price per set drops as volume grows (from 10 to 2 rubles). | Large businesses and holdings with high, predictable document volume |
Note: companies with an active 1C:ITS PROF or TECHNO subscription, as well as "StartEDI" package owners, automatically receive a monthly package of free outbound documents. This makes the service especially cost-effective for those already using 1C products. How to choose the right plan To pick the optimal pricing plan: 1. Analyze your monthly document volume - calculate how many documents you send each month.
Keep in mind that one set includes up to three documents: for example, an invoice with a waybill and a bill is one set. If you send up to 5 sets a month, you can use the service for free. 2. Get the most out of your 1C:ITS subscription - if you have a 1C:ITS subscription, you get free document sets: 100 at the PROF level and 50 at the TECHNO level. For businesses without a subscription, it's more cost-effective to buy the "StartEDO" package with 20 free sets than to pay per use.
3. Plan ahead and save on volume - with a stable document flow of 200+ sets a month, switch to annual prepaid packages - the cost per set drops from 10 to 2 rubles. If your document volume varies a lot, start with pay-as-you-go - the price falls as the number of documents sent grows.
For retail companies, the module offers particular value "1C Sync" from OFD Taxcom, which automatically transfers data from online cash registers directly into the 1C accounting system. With it, organizations can: -
Automatically upload fiscal sales documents for a given period. -
Generate reporting documents based on cash receipt data. -
Match items from receipts and 1C. -
Comply with online cash register requirements and avoid fines under Part 4, Article 14.5 of the CIS Code of Administrative Offenses.
For organizations with non-standard business processes or custom configurations1C integration is available via API. This method allows: -
Set up EDI in any accounting system, including custom development on the 1C platform. -
Extend the functionality of the company's existing software solutions. -
Configure interaction between the company's various systems and services. Important!
Through the API, EDI can be connected to any system, but this requires developers and more time for setup.
The setup can be handed over to your own IT specialists or ordered as a ready-made solution from qualified developers.
Using a metal trading company as an example, let's look at how 1C-Taxcom speeds up business processes.
A large regional supplier of rolled metal faced problems processing shipment documents.
The company generated hundreds of accompanying documents daily, which were approved manually and sent to customers by email or on paper.
This caused shipment delays of 2–3 days, while accounting spent up to 70% of its time verifying details and manually entering data into 1C.
To solve these challenges, our team of experts integrated "1C-Taxcom" into "1C:Trade Management", by setting up automated electronic document management.
We launched the system in 3 months - the program automated the entire document workflow (from preparation to signing and recording). As a result, the organization: -
Sped up order processing 18x - from 3 days to 4 hours thanks to automatic generation and sending of the document package. -
Increased electronic document flow volume up to 85%of total volume (over 15,000 documents monthly). -
Connected 200+ counterparties to the system, including key customers and suppliers. -
Reduced errors in company details by 95% thanks to automatic verification. -
Saves 1.2 million rublesannually on paper, courier delivery, and a reduction of 3 staff positions.
Our experts also analyzed document delivery routes and found that 40% counterparties used differentEDI operators.
The system automatically routes documents through the right gateways: document exchange with counterparties now works instantly - without delays or approvals.
Few calculate payback in advance - a mistake. A simple calculation for a hypothetical company shows how profitable 1C-Taxcom integration is. As an example, consider an electronics online store with turnover of 15 million rubles/month. The company's monthly document volume is 170 sets (invoices + delivery notes).
Before implementing "1C-Taxcom", two accountants spent up to 15 hours every month processing paper documents, sending them by courier, and verifying details. Monthly costs BEFORE implementation: - Accountants' payroll: 15,000 rubles (30 hours of work incl. taxes). - Courier document delivery: 8,000 rubles. - Printing costs: paper, cartridges and archiving: 5,000 rubles. - Total: 28,000 rubles. Monthly costs AFTER implementation: - Sending 70 sets over the limit: 700 rubles (70 × 10 rubles). - Total cost: 700 rubles per month. Savings and ROI calculation: - Monthly savings: 28,000 RUB - 700 RUB = 27,300 RUB - Annual savings: 27,300 RUB x 12 months = 327,600 RUB - One-time costs for connection, setup, and training (estimated): 45,000 RUB - Net annual profit: 327,600 RUB - 45,000 RUB = 282,600 RUB - ROI = (282,600 RUB / 45,000 RUB) x 100% = 628% Recommendations: what a manager should consider when integrating "1C-Taxcom" We prepared a recommendations section so you can account for the key integration nuances and avoid common mistakes at the start.
Start integration with 5-10 key counterparties - this way you'll work through the process faster and get first results. 6. Appoint a coordinator to oversee document exchange and help colleagues learn the system.
