Electronic Author Supervision Log - online quality control on the construction site

Architectural supervision journal with photo-recorded issues, remediation statuses, automated notices and BI for developers, technical clients and designers.

Discuss a Project

Our clients

Capital Group
FSK Group
SMLT
Tochno
Dogma
Sber City
FM Logistic
Danone
Relief Center
Pandora
Digital Architectural Supervision Journal
Saint-Gobain
Askona
FIX PRICE
Snezhnaia Koroleva
Muztorg
TVOE
Greenway
Polaris
Campari
Yandex
Lenta
International perfume and cosmetics brand
Digital Architectural Supervision Journal
RAEC
EKF
L'Etoile
Inventive Retail Group

The electronic architectural supervision journal is a digital replacement for the paper log. The designer, contractor, and technical client record issues directly from the site, track resolution statuses, and generate notices in one system. Mobile photo capture links a defect to a point on the plan or BIM model, the issue is automatically sent to the responsible person, and BI analytics shows the situation across projects.

A solution for developers, technical clients, and design firms managing design and construction supervision across multiple sites.

up to 3xfaster issue logging and processing
70%shorter time to issue notices
50%fewer unapproved defects and duplicates
100%Transparency across all stages of inspection and resolution

Why you need an electronic architectural supervision log

Architectural supervision is often handled manually: issues are recorded on paper, lost in correspondence, and resolution tracking drags on for weeks. Architectural supervision is the designer's oversight of compliance with design decisions throughout construction and installation work; the procedure is regulated by

SP 246.1325800.2016 "Regulations on Design Supervision for Construction"

and the Urban Planning Code, with results recorded in the architectural supervision log. The electronic log moves this process into a digital environment: records, photo evidence, and notices are synchronized between the client, contractor, and technical supervision and work together with the BIM model and common data environment.

What the architectural oversight journal screen looks like

Digital Architectural Supervision JournalJournal window mockup: menu on the left (Issues, Photo Capture, Orders, Roles, History), a list of issues in the center with statuses "Resolved", "Open", "Overdue", photo thumbnails, and links to a grid line and contractor, a history feed and status counters on the right, and an integration bar with BIM, CDE, 1C, and ISUP at the bottom. Data is for demonstration only.Architectural supervision logArchitectural supervisionIssuesPhoto captureNoticesRolesHistoryOpen · 7overdue · 2Site issues · Building 3PhotoIssue No. 128 · concrete frameGrid line 4 · contractor · by 09.09ResolvedPhotoIssue No. 131 · facadeGrid line 7 · contractor · by 14.09OpenPhotoIssue No. 117 · roofGrid line 2 · contractor · by 01.09OverdueNotice · list of violations, deadlines, signaturesExport in the approved format for regulatory authoritiesIntegration: BIM · CDE · 1C · ISUPHistoryResolved · photo reportRoute to contractorIssue createdDelay · escalationBI by contractorresponse time% resolvedRolesDesignerContractor · Technical Client
Design supervision journal interface diagram: entries, resolution statuses, photo records, roles, and history. Demo data.

Issue workflow: capture → resolution → verification

Record → workflow → SLA → resolution → verification → history

Logging

Photo + pointplan or BIM
Defect type
Owner + deadline

Workflow

Contractornotification + status

Resolution

Photo reporton completion

Verification

Architectural supervision / site controlAcceptance

Log

History + orderexport
  • on time Issue closed
  • Overdue Escalation to manager
Issue workflow diagram, demo version.

How we implement

  1. 01

    We consult

    We discuss the goals and tasks of architectural oversight, define priorities, and set expected outcomes.

  2. 02

    We analyze your processes

    We review your current supervision process and growth points, then determine which solution will deliver a measurable result.

  3. 03

    We plan the rollout

    We set up the journal framework for your rules, roles, and sites, and agree on the plan.

  4. 04

    We launch and support

    We implement the solution, train the team, and provide support so the log delivers value.

What the architectural supervision journal covers

Mobile photo capture

An engineer records a site issue: photo, comment, defect type, owner, and deadline. It is linked to a point on the plan or BIM model; the data syncs with the central system.

Issues and statuses

Each issue is automatically sent to the responsible contractor with notification and status tracking. Managers can see how many defects are open, resolved, or overdue.

Automated notices

The system generates an electronic notice with a list of violations, deadlines, and signatures. Export is available in the format approved for regulatory authorities.

BI analytics

Dashboards show site statistics: the number of open issues, average response time, contractor ratings, and defect resolution rate.

History and audit trail

Complete history for every issue and site: who changed what and when, providing evidence for acceptance and disputes with the contractor.

Offline operation

Recording works offline on site; entries and photos are uploaded to the system once the connection is restored.

Assess where AI can deliver impact in your process

clients@kt.team Telegram @kt_team_it

Roles: who is responsible for what

System / layerScope of responsibility
Designer (design supervision)Records deviations from design decisions, maintains the log, and issues remarks.
General contractor and subcontractorsThey fix the defect and attach a photo report confirming on-time completion.
Technical client / construction controlThey verify the fix, accept the work, and issue notices.
Client / developerSees the big picture across sites and contractors in BI and keeps deadlines under control.

Integrations

How we work

Cases

Where we have delivered: construction and development

Read all

Testimonials

Client testimonial from a developer

All reviews

The KT.Team team is a mature development partner. The delivery process is very clearly organized, and the smooth collaboration within the engineering team deserves special mention. When the team sees that the development process needs fine-tuning, it does it. During discussions, the team digs into the essence of the tasks and seeks to understand the business context. The work is aimed not at formally fulfilling the specification but at solving the real problem. Thanks to strong engineering expertise and product thinking, the team can be trusted not only with implementation but also with the architecture of the entire system.

Digital Architectural Supervision Journal Vadim MizhenskyHead of Digital Product Development, FSK Group

FAQ

Frequently asked questions about the electronic architectural supervision journal

What does the electronic architectural supervision journal record?

Each record includes a photo, comment, defect type, link to a grid line or point on the plan, responsible party, and resolution deadline. Records, photo capture, and orders are stored in one system and synchronized with the central database.

How does the mobile app for technical supervision work?

Engineers record issues on a smartphone or tablet: photo, description, area, owner, and deadline. All data is automatically sent to the system and synchronized with the central database, including after offline work on site.

How are issues sent to the contractor?

After registration, the issue is sent to the responsible person via an in-system notification. They see the task, deadline, and attached photos, and after resolving it, attach a completion report.

Can issues be analyzed through BI?

Yes. BI dashboards show statistics by site, defect type, resolution time, and contractor performance. Data is updated in real time.

How are orders generated automatically?

Based on registered issues, the system generates electronic orders with standard forms, signatures, and deadlines, ready for export or printing in the format approved by regulators.

Does the journal meet design supervision requirements under SP and the Urban Planning Code?

The log is based on SP 246.1325800.2016 "Regulations on Architectural Supervision of Construction" and the Urban Planning Code. Entry and notice forms are configured to match your procedures, and the change history remains an evidentiary record for acceptance.

Can the system be integrated with BIM, CDE, and ISUP?

Yes. The electronic log connects to the BIM model and common data environment (CDE), to 1C and ERP for contracts and volumes, and issues can be transferred to the government ISUP.

Request a proposal

We will review design supervision at your site

We will demonstrate the journal on your process, tailor the setup to your rules and roles, and calculate the project impact.

  • Demo at your sites
  • Implementation plan
  • Impact assessment
clients@kt.team

Discuss: Electronic Author Supervision Log - control...

Send via:

By clicking the button, you accept the offer and grant consent to the processing of personal data.

Related solutions

All solutions
AI Assistants for ConstructionAI-native development: agent, repository and skills libraryIndustry solutions with AI-native developmentAgent Skills: Open Standard for Transferable Expertise

Articles on the topic

All articles

Related videos

All videos
30:38 The Creator of "Sila M2" on Real Estate, Investments and Life | Vasily Egovtsev (Podcast) 28:42 Digitalization in the Construction Industry / Apartments on Wildberries | Dmitry Gvozdanny Shorts Send your Official to Barcelona #ktteam #realestate